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CL1464 School Office Parent Liaison @ Acacia Middle School

Company: TrulyHired
Location: Hemet
Posted on: January 11, 2022

Job Description:

Hours/Days: 8 hours per day, 5 days per weekWork Year: 10 Months****Bilingual Required - English/Spanish****MATERIALS DOCUMENTS REQUIRED AT TIME OF APPLICATION:Legible proof of the following MUST be attached to your application:(A) Letter of Introduction(B) Updated Resume(C) Two (2) Professional Letters of Recommendation(D) Typing Proficiency Certificate** Minimum 45 NET words per minute** Dated no earlier than 10/15/2018.** Gross and net words per minute must be listed on certificate.** Certificate must have an authorized signature.** Online certificates will be accepted.PLEASE NOTE:Failure to attach all required documents will cause you to be screened out. Documents received in person, via email or fax, and/or after the deadline will NOT be consideredTYPING PROFICIENCY CERTIFICATEA typing proficiency certificate MUST be attached to your application prior to the application deadline. Many staffing agencies and adult education offices administer typing tests. Hemet Adult Education provides this service, their phone number is 951-765-5190.If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 nwpm you do not have to provide proof of typing proficiencyJOB REQUIREMENTS:Eligible candidates must meet ALL minimum experience AND education requirements included in the job description. Please specify, in detail, on your application how you meet the minimum experience and education requirements for this position. Failure to do so may cause you to get screened out.APPLICATION REQUIREMENTS:All applicants must complete the entire application including the required "Additional Questions." Failure to answer the additional questions will cause you to be screened out.SKILLS ASSESSMENT REQUIREMENT:All applicants pass/waive the skills assessments titled "School/Community Outreach" and "Bilingual" in order to be considered for this position.SKILLS ASSESSMENT WAIVER:Anyone CURRENTLY employed by Hemet Unified School District as a "School Office Parent Liaison" is eligible to waive this skills assessment. ALL other applicants MUST have valid test scores on file to be considered for this recruitment.SKILLS EXAM:Applicants will be emailed regarding the skills exam requirement.Testing Policy: Only applicants for this recruitment will be allowed to take the required exam due to the District's new "maximum" capacity in the testing room & COVID-19 protocols.SCHOOL OFFICE PARENT LIAISONJOB SUMMARYPositions allocated to this classification report to the site administration and require a knowledge of school, district, and county programs and community based services. Under general supervision, act as a liaison between school, home and the community; perform general clerical duties; and perform essential job duties and responsibilities and other related work as may be required.ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

  • First point of contact for parents and campus visitors; assist and facilitate families and visitors to appropriate personnel;
  • Work with parents and school staff to facilitate the mutual exchange of information and increase family participation in the students' educational experience;
  • Establish liaison with parents through personal contact or by telephone providing or obtaining information which will assist teachers and to promote positive home/school relationships and help implement a variety of parent education and orientation programs;
  • May act as a receptionist, greet students, staff, or other callers and either furnish the desired information or refer caller to proper authority or arrange an appointment;
  • Operate a variety of office equipment including a computer, printer, scanner, copy/fax machine;
  • May type and prepare a variety of general correspondence such as letters, reports, announcements and memoranda;
  • Create, manage, implement, and monitor school's volunteer program;
  • Assist in helping parents to keep apprised of school curricula, programs and other activities;
  • Seek out new families and orient them to the community, extend the offerings and services of the school, and explain special programs;
  • Encourage parents attendance and participation at parent advisory committees; PTA/PTO family engagement opportunities, workshops, meetings, and school related activities and assist them in their role as parent representatives;
  • Establish lines of communications with parents regarding activities and offerings of the district's compensatory education programs available to them;
  • Work with parents and community at large at establishing and improving public relations;
  • May assist the school in obtaining, transmitting, and organizing school records;
  • Be familiar with activities of the area's public and private service agencies and assist parents for various federal, state, and other requests for information, surveys and reports;
  • May assist teachers and parents in setting up joint conference appointments. This includes making and receiving phone calls and record keeping in the front office;
  • Document all contacts with families and students in the student information system;
  • May attend meetings and workshops during and after normal working hours;
  • Perform a variety of routine clerical duties such as word processing, filing, reproducing of materials, preparing schedules and calendaring meetings;
  • Serve as a parent trainer;
  • Work with school counselor/school psychologist to develop parent trainings based on needs of the school;
  • May serve as an interpreter or translator for parents and school staff as needed and for school communications;
  • Assist parents in making appointments with social service agencies and medical offices;
  • May assist with contacting students and families regarding attendance concerns;
  • Document all contacts with families and students in the student information system;
  • May assist with providing information to families in regards to health related mandates.This includes making phone calls, preparing information for parent communication;
  • Perform other related work as may be required. EMPLOYMENT STANDARDSKNOWLEDGE AND ABILITIESKnowledge of:
    • Practical principles of relationships and communication techniques;
    • Procedures, methods, techniques and strategies utilized in in the developments of a school and community liaison;
    • Community resources related to children and parental needs;
    • District mission and visions, goals and educational objectives of public education;
    • Modern office procedures and practices including complex filing systems, receptionist telephone techniques, and software programs;
    • Office machines and equipment including the use of a computer;
    • Correct English usage spelling, grammar, and punctuation;
    • Applicable state laws, district policies, procedures and other regulations governing the program or area of assigned responsibilities.Ability to:
      • Communicate and establish positive relationships with school staff, families, and community members;
      • Effectively speak before various groups on behalf of the school and district;
      • Understand and follow oral and written directions;
      • Establish and maintain effective working relationships with those contacted in the course of job duties;
      • Respond appropriately to direction and changes in the work setting;
      • Exercise leadership in integrating school and community relations;
      • Understand the operation of the school district;
      • Work effectively in a diverse setting;
      • Prioritize job duties and maintain appropriate work pace;
      • Work independently with minimum direction;
      • Manage multiple tasks;
      • Learn and utilize new and current technologies;
      • Type or keyboard at a net corrected speed of 45 words per minute;
      • Maintain accurate records and prepare reports as assigned;
      • Meet schedules and timelines;
      • Work confidentially with discretion.SPECIAL REQUIREMENTSSome positions in this class may require individuals who can read, write and speak a secondary language.EDUCATION AND EXPERIENCEEducation: Equivalent to graduation from high school, and possession of the knowledge and abilities listed above.Experience: Two (2) years of experience performing increasingly responsible clerical duties; previous experience working in a school or public agency with duties that emphasize the development of relationships and/or community outreach programs is highly desirable.REQUIRED LICENSES AND/OR CERTIFICATESIf driving a vehicle is required in the course of work, operator must possess a valid California Driver's License and maintain possession of such license during the course of employment; have an acceptable driving record; and must be insurable at standard rates by the District's insurance carrier and maintain such insurability.PHYSICAL DEMANDS AND WORKING CONDITIONSThe physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out the essential job duties and responsibilities listed above.Physical Demands: Sit (continuously), stand, walk, bend, stoop, push, pull (occasionally); possible stairs; repetitive hand activities within close reach, such as keyboard, mouse, handwriting and file management (continuously); sit for prolonged periods of time, lift/carry office supplies up to 10 pounds (occasionally); carry on normal speech and hearing activities.Working Conditions: Indoor school office setting; exposure to usual school office noise.Reasonable accommodations may be made to enable a person with a disability to perform the essential duties and responsibilities of the position.EMPLOYMENT STATUSClassified Bargaining Unit PositionRange 26 August 2015
        • Position Type:Part-time
        • Positions Available:1Job Categories :Classroom Teacher > Bilingual EducationClassroom Teacher > English & Language ArtsClassroom Teacher > Language: SpanishSupport Staff > SecretaryEqual Opportunity Employer0 Job Requirements
          • No experience requiredContact Information
            • Mark Garner
            • 1791 W. Acacia Ave.
            • Hemet,California 92545
              • Phone: (951) 765-5100
              • Email: click here

Keywords: TrulyHired, Hemet , CL1464 School Office Parent Liaison @ Acacia Middle School , Administration, Clerical , Hemet, California

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