Office Manager, Academic Success

Company: Lamar Institute of Technology
Location: Beaumont
Posted on: April 3, 2021

Job Description:

Lamar Institute of Technology (LIT) recently updated to a new version of their Employment Site. You will need to create a new account to apply to any new postings. Any applicationyou previously submitted online with LIT will remain active until it is filled, but you will not be able to see its status online. To begin searching for Job Openings, please click "Search Jobs" in the left navigation section. To apply for job openings, please create an account by clicking the "Create Account" link. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to--bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link. SUMMARY OF JOB DESCRIPTION : Within the division of Academic Success, the Office Manager will provide essential and confidential administrative support to the Executive Vice President & Provost ( EVP ). The Office Manager interacts regularly with a diverse array of constituents including vice presidents, deans, faculty, students, and various external guests and colleagues of the EVP . The successful candidate must work effectively in a collaborative and fast-paced environment. Considerable discretion, judgment, and diplomacy are imperative for success in the position. This position may require some late nights or weekends, and exceptional attendance and punctuality are a must.

DUTIES AND RESPONSIBILITIES :
--- Offer exceptional customer service in a student-centered, professional environment at all times.
--- Willingness to take initiative and work as a key member of a fast-paced team.
--- Capable of exercising a high degree of independent judgment and prioritizing work accordingly.
--- Demonstrated ability in maintaining confidentiality.
--- Ability to manage a wide array of tasks and projects and to operate under tight timelines.
--- Proficient use of productivity software.
--- Comfort in managing office work and activities, including confidential matters; meeting and event planning; problem solving and student staff supervision.
--- Excellent organizational, writing, proofreading, and oral communication skills.
--- Ability to anticipate next steps and be proactive in work.
--- Assist in the preparation of reports and correspondences to internal and external constituents, including accrediting associations and other regulatory agencies.
--- Prepare a daily status report on ongoing projects and action items.
--- Schedule, prepare and distribute agendas, attend and record minutes or action items.
--- Schedule all of the EVP's internal and external appointments; prepare daily and weekly itineraries, with appropriate follow-up.
--- Maintain electronic and print files and records in a systematic, secure, and confidential manner.
--- Participate in committee work as assigned.
--- Evening and weekends may be required.
--- Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the Institute. Minimum Qualifications Minimum Education Required: A bachelor's degree from a regionally accredited university.

Minimum Qualifications: Five years of work experience in a related field in either the private sector, with a state agency, or higher education. Must qualify as a Notary Public within the first six months in this classification. EEO Statement Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Preferred Qualifications Preferred Education: A master's degree from a regionally accredited university.

Preferred Qualifications or Skills: Proficient skills in Argos, Banner, Microsoft Office applications, Starfish, and have supervisory experience. Understanding of Academic Affairs/Success, with experience in dealing with curriculum and faculty matters. Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code --51.215, which authorizes the employer to obtain criminal history record information. Salary $50,000 Work Hours Open Date 03/18/2021 Open Until Filled Yes Close Date Posting Specific Questions Required fields are indicated with an asterisk (*).

• Yes, my institution IS on this list & IS Not accredited.
• No, my institution is NOT on this list & IS accredited.
• * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to jobs4vets@lit.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.
  • Yes
  • No
  • * Do you have a Bachelor's Degree?
    • No
    • Yes
    • * In what subject did you receive your Bachelor's degree? (Open Ended Question)
      • * Do you have a Master's degree?
        • No
        • Yes
        • * In what field of study did you earn a Master's degree in? (Open Ended Question)
          • * How many years of administrative office experience do you have? (Open Ended Question)
            • * Please rate your knowledge and experience of MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).
              • No Experience
              • Beginner - Knowledge of MS Office Programs (Word & Excel)
              • Intermediate - Knowledge of MS Office (Word, Excel, & PowerPoint)
              • Moderate - Knowledge & Experience with MS Office Suite (Word, Excel, PowerPoint & Access)
              • Expert - Knowledge & Experience using MS Office Suite (Word, Excel, PowerPoint, Access, & Outlook)
              • * Must qualify as a Notary Public within the first six months in this classification. Can you meet this requirement? (Open Ended Question) To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
                .
                
                Any data not saved will be lost.
                
                Click 'OK' to keep your session active.

Keywords: Lamar Institute of Technology, Hemet , Office Manager, Academic Success, Executive , Beaumont, California