Company: Lamar Institute of Technology
Posted on: April 2, 2021
Lamar Institute of Technology (LIT) recently updated to a new
version of their Employment Site. You will need to create a new
account to apply to any new postings. Any applicationyou previously
submitted online with LIT will remain active until it is filled,
but you will not be able to see its status online. To begin
searching for Job Openings, please click "Search Jobs" in the left
navigation section. To apply for job openings, please create an
account by clicking the "Create Account" link. Below you will find
the details for the position including any supplementary
documentation and questions you should review before applying for
the opening. To apply for the position, please click the Apply for
this Job link/button. If you would like to--bookmark this position
for later review, click on the Bookmark link. To email this
position to a friend, click on the Email to a Friend link. If you
would like to print a copy of this position for your records, click
on the Print Preview link. SUMMARY OF JOB DESCRIPTION : Within the
division of Academic Success, the Executive Associate (EA) will
provide executive level administrative support to the Executive
Vice President & Provost ( EVP ). The EA works independently with
minimal supervision; makes procedural and administrative decisions
as needed requiring judgment, initiative and knowledge of LIT
policies and procedures, and TSUS rules and regulations; exercises
discretion in confidential personnel and student matters; serves as
a liaison between staff, students, faculty, visitors, and
administration; provides exceptional customer service to diverse
populations at all times. This position may require some late
nights or weekends, and exceptional attendance and punctuality are
DUTIES AND RESPONSIBILITIES :
--- Offer exceptional customer service in a student-centered,
professional environment at all times.
--- Screen and evaluate incoming calls, visitors, and
correspondence for the EVP . Resolve concerns, and make referrals
as needed; schedule appointments and assist guests, students,
staff, and faculty with concerns and inquiries.
--- Assist with the updating of the catalog, and handbooks.
--- Compose routine correspondence on behalf of the EVP ; make
travel arrangements for the EVP and other division personnel as
requested, prepare travel and purchasing documents, verify
requisitions and purchase orders; submit invoices for payment;
review financial accounts; track expenditures and monitor account
--- Prepare payroll records for employees and student assistants in
the office of the EVP and the Academic Success Division, and train
and supervise student workers.
--- Collect data for various reports as requested.
--- Schedule meetings, prepare agendas, notify attendees, take and
distribute minutes of meetings.
--- Assist Student Services directors/coordinators/staff as
--- Process and maintain forms requiring the EVP's signature.
--- Input student data in LIT's ERP (Banner).
--- Collaborate with the Institutional Research Office as
--- Serve as a resource person for department administrative
associates/assistants and provide training and back-up as
--- Prepare Personnel Action Requests (F3.2s) and hiring packets as
needed for the Academic Success Division.
--- Notarize documents for students, staff, and faculty.
--- Distribute and verify Vacation/Sick Leave reports for the
Academic Success Division.
--- Inventory and order supplies for the office of the EVP and
Academic Success Office.
--- Demonstrated ability in maintaining confidentiality.
--- Approved overtime to include evening and weekends may be
--- Other duties may be assigned to this position on a regular or
occasional basis to respond to needs of the Institute. Minimum
Qualifications Minimum Education Required: Graduation from an
accredited high school.
Minimum Qualifications: A minimum of five years' experience in
progressively responsible administrative support positions. EEO
Statement Lamar Institute of Technology is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability or protected
veteran status. Preferred Qualifications Preferred Education: An
associate degree in a related field from a regionally accredited
Preferred Qualifications or Skills: Administrative experience in
higher education, proficient skills in Banner, and Microsoft Office
applications. Must qualify as a Notary Public within the first six
months in this classification. Security Sensitive Statement This
position is security-sensitive and thereby subject to the
provisions of the Texas Education Code --51.215, which authorizes
the employer to obtain criminal history record information. Salary
$36,000 Work Hours Open Date 03/18/2021 Open Until Filled No Close
Date 04/01/2021 Posting Specific Questions Required fields are
indicated with an asterisk (*).
- Yes, my institution IS on this list & IS Not accredited.
- No, my institution is NOT on this list & IS accredited.
- * Are you claiming Veteran's Preference in accordance with
Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT
INSTRUCTIONS: To be considered for Veteran's Preference, applicants
must complete and email to email@example.com a Standard Form 15
located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include
the required documents per the instructions on the form. Emails
MUST also include position titles and posting numbers for each and
every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL
REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED
- * What is the highest level of education you have achieved?
- H.S. Diploma or GED
- Some college hours
- Technical or Vocational School Certificate
- Associate's Degree
- Bachelor's Degree
- * In what subject did you receive your degree(s)? (Open Ended
- * How many years of administrative office experience do you
have? (Open Ended Question)
- * Please rate your knowledge and experience of MS Office Suite
(Word, Excel, PowerPoint, Access, Outlook).
- No Experience
- Beginner - Knowledge of MS Office Programs (Word & Excel)
- Intermediate - Knowledge of MS Office (Word, Excel, &
- Moderate - Knowledge & Experience with MS Office Suite (Word,
Excel, PowerPoint & Access)
- Expert - Knowledge & Experience using MS Office Suite (Word,
Excel, PowerPoint, Access, & Outlook)
- * Must qualify as a Notary Public within the first six months
in this classification. Can you meet this requirement? (Open Ended
Question) To ensure the security of your data, you will be logged
out due to inactivity in 3 minutes at
Any data not saved will be lost.
Click 'OK' to keep your session active.
Keywords: Lamar Institute of Technology, Hemet , Executive Associate, Other , Beaumont, California
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