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Executive Associate

Company: Lamar Institute of Technology
Location: Beaumont
Posted on: April 2, 2021

Job Description:

Lamar Institute of Technology (LIT) recently updated to a new version of their Employment Site. You will need to create a new account to apply to any new postings. Any applicationyou previously submitted online with LIT will remain active until it is filled, but you will not be able to see its status online. To begin searching for Job Openings, please click "Search Jobs" in the left navigation section. To apply for job openings, please create an account by clicking the "Create Account" link. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to--bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link. SUMMARY OF JOB DESCRIPTION : Within the division of Academic Success, the Executive Associate (EA) will provide executive level administrative support to the Executive Vice President & Provost ( EVP ). The EA works independently with minimal supervision; makes procedural and administrative decisions as needed requiring judgment, initiative and knowledge of LIT policies and procedures, and TSUS rules and regulations; exercises discretion in confidential personnel and student matters; serves as a liaison between staff, students, faculty, visitors, and administration; provides exceptional customer service to diverse populations at all times. This position may require some late nights or weekends, and exceptional attendance and punctuality are a must.

DUTIES AND RESPONSIBILITIES :
--- Offer exceptional customer service in a student-centered, professional environment at all times.
--- Screen and evaluate incoming calls, visitors, and correspondence for the EVP . Resolve concerns, and make referrals as needed; schedule appointments and assist guests, students, staff, and faculty with concerns and inquiries.
--- Assist with the updating of the catalog, and handbooks.
--- Compose routine correspondence on behalf of the EVP ; make travel arrangements for the EVP and other division personnel as requested, prepare travel and purchasing documents, verify requisitions and purchase orders; submit invoices for payment; review financial accounts; track expenditures and monitor account balances.
--- Prepare payroll records for employees and student assistants in the office of the EVP and the Academic Success Division, and train and supervise student workers.
--- Collect data for various reports as requested.
--- Schedule meetings, prepare agendas, notify attendees, take and distribute minutes of meetings.
--- Assist Student Services directors/coordinators/staff as requested.
--- Process and maintain forms requiring the EVP's signature.
--- Input student data in LIT's ERP (Banner).
--- Collaborate with the Institutional Research Office as needed.
--- Serve as a resource person for department administrative associates/assistants and provide training and back-up as needed.
--- Prepare Personnel Action Requests (F3.2s) and hiring packets as needed for the Academic Success Division.
--- Notarize documents for students, staff, and faculty.
--- Distribute and verify Vacation/Sick Leave reports for the Academic Success Division.
--- Inventory and order supplies for the office of the EVP and Academic Success Office.
--- Demonstrated ability in maintaining confidentiality.
--- Approved overtime to include evening and weekends may be required.
--- Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the Institute. Minimum Qualifications Minimum Education Required: Graduation from an accredited high school.

Minimum Qualifications: A minimum of five years' experience in progressively responsible administrative support positions. EEO Statement Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Preferred Qualifications Preferred Education: An associate degree in a related field from a regionally accredited college.

Preferred Qualifications or Skills: Administrative experience in higher education, proficient skills in Banner, and Microsoft Office applications. Must qualify as a Notary Public within the first six months in this classification. Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code --51.215, which authorizes the employer to obtain criminal history record information. Salary $36,000 Work Hours Open Date 03/18/2021 Open Until Filled No Close Date 04/01/2021 Posting Specific Questions Required fields are indicated with an asterisk (*).

  • Yes, my institution IS on this list & IS Not accredited.
  • No, my institution is NOT on this list & IS accredited.
  • * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to jobs4vets@lit.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.
    • Yes
    • No
    • * What is the highest level of education you have achieved?
      • H.S. Diploma or GED
      • Some college hours
      • Technical or Vocational School Certificate
      • Associate's Degree
      • Bachelor's Degree
      • * In what subject did you receive your degree(s)? (Open Ended Question)
        • * How many years of administrative office experience do you have? (Open Ended Question)
          • * Please rate your knowledge and experience of MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).
            • No Experience
            • Beginner - Knowledge of MS Office Programs (Word & Excel)
            • Intermediate - Knowledge of MS Office (Word, Excel, & PowerPoint)
            • Moderate - Knowledge & Experience with MS Office Suite (Word, Excel, PowerPoint & Access)
            • Expert - Knowledge & Experience using MS Office Suite (Word, Excel, PowerPoint, Access, & Outlook)
            • * Must qualify as a Notary Public within the first six months in this classification. Can you meet this requirement? (Open Ended Question) To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
              .

              Any data not saved will be lost.

              Click 'OK' to keep your session active.

Keywords: Lamar Institute of Technology, Hemet , Executive Associate, Other , Beaumont, California

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